Constitution(As amended at the Extraordinary General Meeting 10 March 1994) (As amended at the Extraordinary General Meeting 9 March 1995) (As amended at the Extraordinary General Meeting 13 March 1997) (As amended at the Extraordinary General Meeting 12 November 1998) (As amended at the Extraordinary General Meeting 8 August 2002) (As amended at the Extraordinary General Meeting 27 March 2008) (As amended at the Extraordinary General Meeting 27 September 2012) (As amended at the Annual General Meeting 30 March 2017)
ARTICLE 1 – GENERAL1.1 B.A.M.B.I. is a project of the Childbirth and Breastfeeding Foundation of Thailand (CBFT). 1.2 B.A.M.B.I. is a non profit-making group.
Name1.3 The group is named B.A.M.B.I.
Office1.4 The office of the B.A.M.B.I. is at a place determined by the Committee.
ARTICLE 2 – OBJECTIVES2.1 To provide pre-natal and post-natal support. 2.2 To provide support and advice to the parents of babies and young children. 2.3 To provide information relating to childbirth and childcare. 2.4 To support and promote educational programs designed to assist in establishing high-quality childcare. 2.5 To encouraging the setting up of playgroups for young children. 2.6 To sponsor activities beneficial to the members of B.A.M.B.I. 2.7 To support charitable organizations in Thailand involved with the family or child welfare, including the making of financial contributions where appropriate.
ARTICLE 3 – MEMBERSHIP
Eligibility3.1 Membership is open to any person interested in pursuing the objectives of B.A.M.B.I.
Application for membership3.2 Applicants for membership submit an application form as prescribed from time to time by the Committee. 3.3 Applicants for membership become members on payment of any registration fees and the appropriate subscription.
Categories of membership3.4 There are three categories of membership:
i. Ordinary Member ii. Overseas Member iii. Honorary Member
Ordinary Member3.5 An ordinary member is an individual resident in Thailand who has paid the donation referred to in article 3.3.
Overseas Member3.6 An overseas member is an individual not resident in Thailand who has paid the donation referred to in article 3.3.
Honorary Member3.7 An honorary member is an individual nominated by the Committee and elected by a simple majority vote of members at the AGM, or at an EGM, for life. An honorary member is exempt from the payment of subscriptions. 3.8 Mrs. Melanie Habanananda is appointed Patron for life. She is exempted from the payment of annual subscriptions.
Termination of Membership3.9 Memberships ceases where:
i. any donations or subscriptions are unpaid for more than one month after the due day; ii. a resignation is received by the Committee; iii. a member leaves Thailand, unless arrangements are made to continue as an overseas member; iv. a member dies; v. a member is expelled.
Expulsion3.10 The Committee may expel a member whose continued membership is considered detrimental to B.A.M.B.I. by a three-quarters vote of all Committee members. 3.11 The Committee must give the member fourteen days notice of the date of the meeting at which their expulsion will be voted upon together with a statement of the reasons for their proposed expulsion. The member may attend the Committee meeting in order to refute these reasons. 3.12 The member may appeal against the decision at general meeting of B.A.M.B.I. called at the request of ten members. The meeting will determine the appeal by a vote of three-quarters of the members present.
Rights and Obligations of Members3.13 Within the scope of the objectives of B.A.M.B.I., members have the right to:
i. receive support, advice and information; ii. express their opinion, make recommendations to the Committee and propose motions at any general meeting of B.A.M.B.I.3.14 Members have duty to:
i. comply with this constitution; ii. support, as appropriate, the activities of B.A.M.B.I.3.15 Membership records: A record of members including all Chapter Members shall be kept by the Committee.
ARTICLE 4 – SUBSCRIPTIONS AND REGISTRATIONS DONATIONS4.1 Ordinary and overseas members make registration donations and annual Subscriptions at a rate reviewed from time to time by the Committee. The Committee may exempt any member from payment of donations and subscriptions.
ARTICLE 5 – MEETINGS
Annual General Meeting5.1 The Annual General Meeting will be held in the month of March each year to approve the Minutes of the last Annual General Meeting, to receive the annual report of the Committee on the affairs and activities of B.A.M.B.I., to consider and approve the financial statement, to elect a new Committee and to conduct any other business arising. 5.2 The Committee is to advise members of the date, time and venue of the Annual General Meeting not less than fourteen days prior to the date of the meeting. Notice is deemed to be given if posted to the addresses of currently listed members.
Election of New Committee5.3 The outgoing Committee will appoint a person as Returning Officer to receive nominations for the election to the Committee and to organize the election. 5.4 Where the person appointed Returning Officer is a member of B.A.M.B.I., they may not stand for election to the Committee.
Extraordinary General Meeting5.5 The Committee, on its own behalf or at the request of ten members, may call an Extraordinary General Meeting. The Committee is to advise members of the date, time, place and purpose of the meeting no less than fourteen days prior to the date of the meeting.
Quorum5.6 A quorum for all meetings consists of no less than thirty members. 5.7 If after one hour following the scheduled starting time of the meeting, there is not a quorum, the meeting is postponed for seven days and, if held at the same hour and place, then no further notification is required. Irrespective of attendance at the subsequent meeting, a quorum is deemed to exist.
Voting5.8 Voting at general meeting is by show of hands, unless the Chair or not less than one-quarter of the members present request a vote by secret ballot.
Motions5.9 Motions are carried by a simple majority vote of members present at the meeting, unless otherwise prescribed by the Constitution. Where there is a tied vote, the Chair has a casting vote.
The Chair5.10 The Chairwoman of B.A.M.B.I. chairs all general meetings. Where the Chairwoman is absent, then the Vice Chairwoman acts on her behalf. Where both the Chairwoman and Vice Chairwoman are absent, then the Secretary or Treasurer (in respective order) chairs the meeting. Where all four are absent, a member of the Committee appointed by the Chairwoman chairs the meeting.
ARTICLE 6 – ADMINISTRATION
Appointment of the Committee6.1 A Committee, consisting of not less than nine and not more than fifteen persons, administrates the affairs of B.A.M.B.I. The Committee is elected at the Annual General Meeting from among members. (*Committee members are not personally liable for acts of omissions except where they involve fraud or criminal negligence.) 6.2 Nominations for election to the Committee may be made at the Annual General Meeting. Nominations not made at the Annual General Meeting must be in writing. There must be a proposer and a seconder who are members of B.A.M.B.I. Nominees, if not present at the Annual General Meeting, must consent in writing to their nomination. Nominees receiving the highest number of votes from the Committee. 6.3 Each position in the Committee has one vote. If the position is shared by several persons, then they share one vote.
Composition of the Committee6.4 The Committee comprises the Chairwoman, the Vice Chairwoman (if nominated), the Secretary, the Treasurer, and at least four, but not more than eleven, other members. 6.5 A member cannot serve on the Committee for more than three consecutive years (same post), nor the Chairwoman for more than two consecutive years. In the case of a post not being filled, the Committee may co-opt by unanimous decision, a member for a fourth year, and Chairwoman for a third year. 6.6 Subject to Article 6.5 above, a retiring Committee member is eligible for re-election to the Committee.
Termination of Committee Membership6.7 Committee members cease to hold office on:
i. expiration of their term of office;
ii. resignation from the Committee;
iii. termination of membership of B.A.M.B.I.
Casual Vacancies6.8 The Committee may appoint a member to the Committee to fill a vacancy.
Quorum6.9 A quorum for Committee meetings consists of not less than one-half of its members. 6.10 Motions and decisions of the Committee are by a majority vote. If there is a tied vote, the Chair has a casting vote.
Meetings6.11 The Chairwoman of B.A.M.B.I. chairs all general meeting. Where the Chairwoman is absent, then the Vice Chairwoman acts on her behalf. Where both the Chairwoman and Vice Chairwoman are absent, then the Secretary or Treasurer (in respective order) chairs the meeting. Where all four are absent, a member of the Committee appointed by the Chairwoman chairs the meeting. 6.12 The Committee will hold meetings at least once every two months. The Chairwoman or a Committee member acting on her behalf, or on behalf of at least four members of the Committee, may call additional meetings at any time.
Powers and Duties of the Committee6.13 The Committee is empowered to:
i. manage and regulate the affairs and property of B.A.M.B.I.; ii. appoint Committee members to various positions on the Committee; iii. authorize Committee members to sign official documents on behalf of BA.M.B.I.; iv. appoint member(s) as Bumps and Babies Coordinator(s), who will serve as an ex-officio member of the Committee. If more than one Coordinator is appointed, then they share one vote; v. approve the Vice Chairwoman, who is invited by the Chairwoman.
Powers and Duties of the Office Bearers6.14 Chairwoman The Chairwoman exercise general supervision over the affairs of B.A.M.B.I. She represents BA.M.B.I. in its external relations. She may choose, at her personal discretion, to invite a Vice Chairwoman and share roles and responsibilities as she deems fit. 6.15 Vice Chairwoman The Vice Chairwoman is responsible for all functions as assigned by and mutually agreed with the Chairwoman. In absence of Chairwoman, she is the Acting Chairwoman. Her appointment is strictly by invitation from Chairwoman and will be renewed every six months. The Vice Chairwoman has to be approved by the Committee. 6.16 Secretary The Secretary is responsible for managing the affairs of B.A.M.B.I. including:
i. ensuring accurate records are kept of B.A.M.B.I.’s organizations and activities; ii. taking minutes of the meetings; iii. dealing with correspondence; iv. organizing meetings.6.17 Treasurer The Treasurer is responsible for the financial affairs of B.A.M.B.I. She acts as cashier and bookkeeper and administers B.A.M.B.I.’s bank accounts.
Additional Roles6.18 Additional Roles:
i. Patron The Patron acts as advisor and consultant to the Committee and to B.A.M.B.I.
Bank Account6.19 All monies are to be kept in an account with a commercial bank approved by the Committee and located in Bangkok. 6.20 The account can be operated by any two of the following signatories:
i. Chairwoman ii. Secretary iii. Treasurer iv. Vice Chairwoman or one other Committee member.
ARTICLE 7 – AMENDMENTS TO THE CONSTITUTION7.1 Members may alter the Constitution by a motion passed by not less than two-thirds of the members present at an Annual General Meeting or an Extraordinary General Meeting called for the purpose. 7.2 The Committee must notify members of a motion to amend the Constitution not less than fourteen days prior to the meeting at which the motion is to be put.
ARTICLE 8- DISSOLUTION OF B.A.M.B.I.8.1 The Committee will dissolve B.A.M.B.I. if:
i. the Committee recommends dissolution at a General Meeting of B.A.M.B.I. and the recommendation is approved by not less than three-quarters of all the members; ii. B.A.M.B.I. becomes bankrupt.8.2 For the purpose of approving the recommendation referred to in Article 8.1 sub-paragraph i., members can vote by giving their proxy to a member who will be present at the general meeting. 8.3 Where B.A.M.B.I. is dissolved by a vote of membership, any monies remaining, after payment of debts, in an account in B.A.M.B.I.’s name, will be donated by Committee to an appropriate charitable organization in Thailand. 8.4 The dissolution of B.A.M.B.I. shall include the dissolution of any and all chapters created and in existence at the date of dissolution pursuant to Article 8.
ARTICLE 9 – TRANSITIONAL PROVISIONS9.1 A general meeting is to be called within ninety days of this Constitution to elect a Committee. 9.2 The term of office of the Committee elected in accordance with Article 9.1 runs until March of the following year. At the time an Annual General Meeting is to be held in accordance with the provisions of the Constitution.
ARTICLE 10 – CHAPTERS10.1 The Committee may, upon written of no less than 25 members, consider an application for the establishment of a B.A.M.B.I. chapter. Such application must fulfill the conditions set out in Article 10.2 hereof. 10.2 Any group of members seeking to establish a Chapter shall observe the following:
i. all potential members of the Chapter must reside in a geographical area outside the Bangkok Metropolitan Area; ii. any such other criteria as the Committee deems appropriate.10.3 Having determined that the application fulfills the above criteria, the Committee shall, if it considers that the establishment of a Chapter is in the best interests of BA.M.B.I. and its members, confirm the creation of the Chapter and shall notify the members accordingly.
Powers10.4 A Chapter does the following:
i. organize and encourage the establishment of playgroups; ii. establish an ad hoc Committee of no more than five members to oversee the administration of the Chapter; iii. report annually to the B.A.M.B.I Annual General Meeting collect membership donations for delivery to the B.A.M.B.I. Treasurer; iv. levy and collect any donations and other funds and deliver the same exclusive of any expenses incurred in conducting activities to the B.A.M.B.I.; v. undertake activities to raise donations for B.A.M.B.I. charities; vi. undertake all activities in a manner which upholds the objective of B.A.M.B.I.
Membership10.5 Chapter members shall be ordinary members of B.A.M.B.I. and shall continue to have the same rights, duties and obligations as ordinary members who are not members of a Chapter. 10.6 Chapter members and any ad hoc Committee established by the Chapter shall be bound by the Constitution.
ARTICLE 11- ADVERTISING AND DONATIONS11.1 No advertising or donations, B.A.M.B.I events or promotions to take place with private hospitals. 11.2 No donations, talks, promotions or advertising from a company or member/employee of a company that manufactures, sells or advertises baby milk formula and related products, e.g. bottles, teats etc 11.3 If a speaker is invited to give a talk to the B.A.M.B.I group, the content of their talk should not include promotion of formula feeding. 11.4 Private speakers should be notified of the B.A.M.B.I and the Childbirth & Breastfeeding Foundation of Thailand policies.
ADDENDUM: BAMBI STATEMENT OF VALUES(Adopted at Annual General Meeting on 29 March 2018) BAMBI is a project of Childbirth and Breastfeeding Foundation of Thailand (CBFT) a non-profit networking and resource organisation dedicated to ensuring the best possible start in life for babies. BAMBI is built on the principle of offering support and companionship to parents in Bangkok, throughout the early years of parenting. Providing networks of meet-ups and events catering for families with small children our aim is to provide encouragement and friendship through the common bond of parenting. We exist to service the needs of our members and where possible to provide funds to charitable efforts that help to support families in need in Bangkok. We operate solely thanks to a dedicated group of volunteers who recognise the value of our aims and give their time and skills freely to support BAMBI and its members. The Committee and wider volunteer community at BAMBI recognise the importance of conducting our efforts in a spirit of fairness and integrity and as such we are committed to:
POSITION ON CONFLICT OF INTERESTIt is recognised that volunteers have broad interests outside of BAMBI and may participate directly or indirectly in a range of community and business activities. We value the contribution and perspective that such experience brings to BAMBI but also recognize the potential for conflicts of interest to arise. In all such cases, volunteers are required to immediately declare any interests which directly conflict with their role within BAMBI to the Chairwoman who reserves the right to disclose such interests to the committee for consideration.